Booking A Catering Event!
Outdoor
NYC Style Food is a qualify organization register and regulated by
the Florida hotel and restaurant division. We provide catering
service for any outdoor Special Events, Festivals, Fairs, Family
Reunions, Fundraising, Church Gatherings, School Functions, Private
Parties, Corporate Functions, Camping, picnics or just about any
outdoor event you can think of in South Florida for up to 700 people
of all ages.
QUOTATIONS
Once we have discussed your brief, we will develop a quotation for you based on your individual requirements. This written quotation will remain valid for 30 days from date of issue. In the instance that the event brief alters, it may be necessary to review and reissue each quotation. A quotation comprises the letter of offer together with any associated documents (emails, faxes, etc) amending or clarifying points within the letter of offer.
PRICES
Prices for food and service are set out in the quotation documentation. While all attempts are made to maintain published food prices, they may be subject to change at our discretion. If beverage prices will differ, the client will be informed before the event date.
RESERVATIONS
A reservation
remains tentative until a deposit is received.
Specific information about your event is needed
to make a reservation. When your deposit is
received your confirmation will be given to you.
At this time we will need to confirmed the exact
time of arrival and the minimum and maximum
number of guests you expect to attend.
Reservations may be made over the phone with a
credit card a deposit of $200.00 minimum
is required. This deposit will be
applied to the payment of the total cost for the Event,
un less other.
CONFIRMATION OF GUEST
NUMBERS
We requires confirmation of minimum numbers attending your event at least
10 (ten) working days prior to the event date. The final number of
guests attending the event must be confirmed 5 (five) working days
prior to the event. The number confirmed will be the minimum number
charged for. If the confirmed number of guests increases by 5% a surcharge of
up to 18% may apply on food and beverage charges for the additional
guests. We will endeavor to accommodate any requests at late notice,
but are unable to give a guarantee.
MENU SELECTIONS
Our qualified staff
will be happy to accommodate special requests.
Final menu selections must be made at least 10
days prior to the day of your function. Our
Catering Menu have been prepared as guideline. Please Note that
there is a Minimum Required charge of
$700.00 per event. Food is
permitted to be taken out of the event if the
facilities allows and any
left over food is donated to local charities.
BEVERAGES AND ALCOHOL POLICY
If your event is to include beer,
wine or mixed drinks it will be done as long you
provide all alcohol for the event. For alcohol
beverages a bartender
will be scheduled for your event if alcohol
drinks are to be served at your event at a cost
of $20.00 per hour and 2 hours minimum is required per bartender. Note: Mixed
drinks machines are not included in your
catering, for rental
prices please visited our price guide section.
We have a Responsible Service of Alcohol
Policy. Our staff will not serve alcoholic
beverages to any person who is grossly intoxicated or who may
attempt to drive a vehicle, and as such we reserves the right to
refuse service to such person. It is illegal also to serve beverage to any person less
than eighteen years of age and we reserve the right to request
suitable identification to this end.
STAFF CHARGES
Our staff is charged at an hourly rate
and will be chargeable from the time they arrive on client venue to the
time that they leave the venue. A timesheet will be provided which must
be signed by the client. Should your event brief fall outside our
minimum numbers or package costing, a service charge will apply. These
charges will be calculated on an individual event basis.
The hourly rate for Staff working past
midnight will be charged at time and a half.
Servers $18.00/ hour - 2 hours Minimum
- 2 servers minimum per event
Bartenders $20.00/hour
- 2 hours Minimum - 1 Bartender minimum
per event
On-Site Chef $25.00/hour - 2 hours
Minimum
PAYMENT
An itemized bill will be
given to you at the end of the event. Full payment is required
within 10 days prior
of your event. You may pay with cash, check,
traveler's check or any major credit card. Note:
any new charges during the event will be
deducted from your minimum deposit. If new
charges exceed the deposit amount it must be pay
in full by the end of the event or we will
charge it to credit card on file. Deposit will be
return at the end of the event if the was no new
charges.
CANCELLATION
In the instance that you need to cancel your event, the following conditions will apply:
All cancellations must be made in writing
If cancellation occurs more than 30 days prior to the event date, 100% of the deposit will be refunded*
If cancellation occurs 15-30 days (inclusive) prior to the event date, 60% of the deposit will be refunded*
If cancellation is received less than 15 days prior to the event date, the cancellation fee of 50 % for services booked and all non-refundable charges*
Where circumstances beyond our control prevent US from fulfilling any obligations, we will be released from this agreement without penalty. In the event of a postponement of a function the initial deposit paid may be transferred to another date booked within six months. A second postponement will result in the deposit being forfeited in full.
* In addition to the above charges, the client will be liable for any cancellation fees incurred by us for services contracted and/or deposited on your behalf, where a cancellation fee is applied from the venue and/or supplier (e.g. entertainment, design bookings
or others)
PRICE CHANGES
All menu prices are subject to change without
notice.
TAX and SERVICE CHARGES
All food prices are subject to 7%
sales tax and minimum of 18% may apply for service charge
to all menu that includes: On-site catering,
supplies and equipment, chafing dishes, silver platters,
bowls, baskets, utensils and dinner napkins, linens, skirting, greenery and decor,
as well as to disposable supplies (plates, utensils,
napkin and others).
SPECIAL ARRANGEMENTS
and ADD_ON_RENTAL
Specialty desserts and cookie trays can be
arranged for your function at an additional
charge. You may bring in your own cake or cookie
trays. White linen tablecloths available for
your function;
Tables, chairs, china, non disposal silverware, glassware,
DJ's, entertainment, slide and other are
consider an additional rentals. If it is requested
there are billed directly to you by
our rental company. We will be happy to assist you with your rental order
as well.
DAMAGES
Neither us nor any venue booked
on behalf of the client shall be
liable for any loss or damage
sustained by the client or by
any person, firm or corporation
supplying any client. The client
shall be responsible for the
cost of making good any damage
or loss caused to any venue
booked on behalf of the client.
This includes damages to hire
equipment, glassware, crockery
and cutlery.
INDEMNITY
The client uses and occupies any
venue booked on their behalf at
their own risk. The
client hereby indemnifies us and
agrees to keep us indemnified
against all actions, suits,
proceedings, claims and demands,
costs and expenses whatsoever
which may be taken
or made against us and/or
incurred arising out of injury
or damage to any person or
property from or during the use
of our services.
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